Privacy Policy

Blue Hope Foundation trading as Hatikvah Blue Hope Foundation (hereafter, The Foundation) is committed to protecting the privacy of all individuals who engage with us, including police workers, families, partners, and supporters. This Privacy Policy outlines how we collect, use, store, share, and protect your personal information, as well as your rights under the Privacy Act 2020.

1. Purpose

We collect personal information only as necessary to support our mission of improving mental health outcomes for New Zealand police workers and their families. Your trust is vital to us, and we uphold strict safeguards to ensure your data is treated with respect and care.

2. What We Collect and Why

InformationWhen CollectedPurpose

Name, contact details, date of birth, criminal convictionsWhen you contact us, register for services, attend events, or update recordsTo verify identity, assess eligibility, and provide appropriate support

Directorship or trustee details, financial historyWhen applying for governance opportunities or fundingTo ensure transparency, eligibility, and good governance

CVs, qualifications, police service history, criminal checksWhen applying for board or development programmesTo assess suitability, undertake probity checks, and match with appropriate opportunities

Event registrations and attendanceUpon sign-up or event participationTo coordinate logistics, issue certifications, and track engagement

PhotographsTaken during events (with consent or opt-out)For promotional use, publications, or programme visibility

We may also collect publicly available or third-party information where authorised by law.

3. Use of Personal Information

Your information is used to:

Deliver services aligned with The Foundation’s charitable purpose
Communicate with you regarding services, opportunities, or updates
Conduct research and improve our offerings
Comply with legal and regulatory obligations

We do not use your information for unrelated purposes without your consent, unless permitted by law.

4. Who We Share Information With

We may share information with:

Our staff, board, volunteers, or programme coordinators
Contractors, facilitators, legal partners, and IT service providers
Partner organisations supporting our mission

All third parties are contractually bound to handle your information securely and confidentially. We only share what is necessary and proportionate to the task at hand.

We will never sell your data. We do not share information with law enforcement or government bodies unless legally required or authorised under the Privacy Act.

5. Data Storage and Security

We take reasonable steps to protect your information against loss, unauthorised access, misuse, or disclosure.

Electronic storage: Encrypted, access-controlled databases
Cybersecurity: Firewalls, anti-malware, regular audits
Access control: Only authorised personnel can access personal data
Staff training: All staff undergo ongoing data protection training

6. Retention and Deletion

We retain personal information only for as long as it is required for lawful purposes, including:

Membership or donor records
Verification of qualifications or participation
Legal or financial compliance

Where no longer required, data is securely deleted or anonymised. You may request deletion, and we will comply unless legal retention obligations apply.

7. Your Rights

Under the Privacy Act 2020, you have the right to:

Request confirmation of whether we hold your personal information
Access your personal information
Request correction of inaccurate or incomplete information

To exercise your rights, please contact our Privacy Officer using the contact details below. We may require identity verification before processing your request.

8. Marketing Communications

If you’ve opted in to receive updates, we may send you information about events, services, or campaigns.

You can opt out at any time by clicking “unsubscribe” in our emails or by contacting us directly.
Essential service emails (e.g. confirmations, membership updates) may still be sent.

9. Cookies and Tracking

We use cookies to enhance website functionality, understand usage, and deliver relevant content. These may include:

Session cookies (temporary)
Analytics cookies (e.g. Google Analytics)
Advertising cookies (used to display relevant messages)

You can manage cookie preferences in your browser settings. Blocking cookies may impact some website functions. For further information, see www.aboutcookies.org.

10. Changes to this Policy

We may update this policy to reflect legal or operational changes. The most recent version will always be available on our website.

Last updated: June 2025

If changes are significant, we will make reasonable efforts to notify you.

11. Contact Us

If you have questions, requests, or concerns about your data, please contact:

Privacy Officer
The Hatikvah Blue Hope Foundation
Email: ar@bluehope.co.nz